Need A Ruling From Leaders of NCRS please.

[Gary C.]

Re: Need A Ruling From Leaders of NCRS please.

All I can say after managing the Texas Chapter LoneStar Regional for multiple years and the San Antonio National Convention is that Events struggle to break even and often wind up in the RED. Team Leaders as well as all of the rest of the workers, Judges and the many volunteers an Event requires; e.g. taking registration, laying out the floorspace and moving the cars in and out not to mention the Judging Chairman and Judges. Regionals require between 30-40 volunteers not counting Judges and National Conventions run well into the hundreds. Bottom line is if you gave all of the volunteers free Registration there probably would be any Events to attend. JMTCW, Gary....

[Patrick H.]

Re: Need A Ruling From Leaders of NCRS please.

All I can say after managing the Texas Chapter LoneStar Regional for multiple years and the San Antonio National Convention is that Events struggle to break even and often wind up in the RED. Team Leaders as well as all of the rest of the workers, Judges and the many volunteers an Event requires; e.g. taking registration, laying out the floorspace and moving the cars in and out not to mention the Judging Chairman and Judges. Regionals require between 30-40 volunteers not counting Judges and National Conventions run well into the hundreds. Bottom line is if you gave all of the volunteers free Registration there probably would be any Events to attend. JMTCW, Gary....

Gary,

We had 140+ "jobs" to be filled, and had over 45 volunteers fill those positions. I thankfully had more volunteers than jobs available. This list did not include the several people I had helping me run the event.

Patrick

[Patrick H.]

Re: Need A Ruling From Leaders of NCRS please.

Dick,

Thankfully we did well with sponsorships, and that helped immensely. We will have to see how the 2011 committee does with the same venue.

Patrick

[John D.]

Re: Need A Ruling From Leaders of NCRS please.

Very expensive.
I have not yet seen the final numbers but if you add together the Judged Car fees plus the registration fees for our recent event, in rough estimates it covered ONLY the rent for the exhibit hall. Then there's the other 80% of the budget...

If people wouldn't eat like pigs at the Warmup party it might cut the cost of a Regional in half. But, I didn't say that, did I? Easy way to drop $5000.

Patrick

Patrick, As you know I am in charge of the food for the Pittsburgh Regional. Always have been the food guy since 1990. Since I have a lot of experience in this aspect here is a tip for all on how to control a huge welcoming party so there is enough food for all. Have all the hot hords butlered.(Seven Springs terminology) New word for most. Means have the hot stuff served by waiters. Put the cold platters and munchies,etc out for them to chomp on as people dont' eat veggie trays and fruit (I do). Otherwise forget it. When I was in the restaurant business for 20 years I learned this trick. The bucks you spend on the waiters will end up saving you dollars and embarrassement.(I hope)
Another trick is to add on more bar tenders and keep the party short.
Welcoming parties are hard to plan for and big bucks down the drain. The idea I liked the best came to me from Gary Chesnut. Gary said his chapter has no complaints just serving pizza for the party. JD
P.S. I cleared up a typo in your post. No charge.

[Bob J.]

Re: Need A Ruling From Leaders of NCRS please.

Very expensive.
I have not yet seen the final numbers but if you add together the Judged Car fees plus the registration fees for our recent event, in rough estimates it covered ONLY the rent for the exhibit hall. Then there's the other 80% of the budget...

If people wouldn't eat like p*gs at the Warmup party it might cut the cost of a Regional in half. But, I didn't say that, did I? Easy way to drop $5000.

Patrick

Patrick, you could take a page out of the Fla regional and have a swapmeet.........flea vendors don't ask for muchrj

[Jean C.]

Re: Need A Ruling From Leaders of NCRS please.

In support of the manpower (is that politically correct?) requirements Patrick pointed out, at our last Texas Chapter Meet, we had 8 cars for FJ, 4 in Sportsman and 1 Special Display. For this number of cars, we had 22 members judging and 3 doing tab.

We require members having a car judged to serve as a judge. To borrow from someone you see on TV every day, "It takes a village..." You can never have too many volunteers and unfortunately a lot of our members do not realize that. When you get into a Regional the size of the recent Michigan Regional or the Waco Lone Star Regional, the numbers get big in a hurry.

[Jack H.]

Re: Need A Ruling From Leaders of NCRS please.

The Rocky Mountain Chapter operated for MANY years requiring members to register for our Chapter Meets but NOT pay meet registration fees... We are fiscally responsible and we are a non-profit organization. We had more than one BoD (Board of Directors) meeting where we discussed WHY we needed to charge our members (or any other NCRS attendees) a chapter meet registration fee when we were sitting pretty with $7-10K of money in the bank...

We had to go to the 'top' for a definition of what a registration fee is to get the answer: "Well, most chapters are hurting financially, but if you're not and you've never charged fees before it would seem that a $0 registration fee IS a legitimate registration fee..."

I noticed Mark Lincoln's comment citing NCRS bylaw text did NOT include Chapter meets.... Is that true? The bylaw only speaks to Regional/National meets does not address Chapter meets with regard to registration/registration fees requirements?

[Terry M.]

[John D.]

Re: Need A Ruling From Leaders of NCRS please.

Terry, I see I really put my foot in my mouth on this post.Whew. I never expected sooo many responses. Hope I did not affend anyone us that was not my intent.
I should have know this info before anyhow because I got old being a member. #2855.
Thanks for mostly all good responses to a rather basic question. National by-laws are something that typically a chapter member reads that often. Our chapter on the other hand does take them seriously. Not long ago-actually just recently some of the key board members with the approval of the membership rewrote most of the by-laws and had them approved.
I am not sure of this but I do not think we were able to procure a copy of the national by laws. Not asking for them now though as the project is done and we are ready for the next generation to take our place.
I have nothing else to say about this subject except to say our chapter is more than ready to put on a fine Regional event and we look forward to serving the membership and their quests. Sorry you cannot make it as you will be missed Terry. You have attended everyone we sponsored. Thanks, John D

[Dick W.]

Re: Need A Ruling From Leaders of NCRS please.

John, every chapter has a set of the By-Laws. The newly revised Chapter Operations Manual was sent out on April 21 of this year to all chapter chairmen via an email from their Regional Representatives

[Gilbert S.]

Re: Need A Ruling From Leaders of NCRS please.

In 2003 there was much discussion on this subject. Hoping to clear up some of these discreprancies at all levels, the Board of Directors published a Registration Guideline for National, Regional and Chapter events. The following is a portion from those guidelines. If you need more information I suggest that you contact your Regional Director.

"NCRS Chapter, Regional & National Registration Guidelines

Registration criteria for all of our meets (national, regional and chapter) have been inconsistent to say the least. Some of the meets charged for guest, others said there could not be any guest, some vendors paid and some did not, some allowed extended family while others did not, some did not charge to view the judged cars while others did and some did not require wearing of nametags while others did. For the past several months the Board of Directors has been working on establishing registration guideline criteria for all of us to use at our national, regional and chapter meets. After much thought and consideration the Board of Directors has now adopted the following registration guideline effective January 1,
2004.

Registration Guidelines

The registration fee to any NCRS meet is very important to the financial success of the event. Adhering and enforcing the registration guidelines insures that the registration fee will be kept at a reasonable amount for all of us. There are no free rides regarding registration. Everyone pays including: NCRS officers, judging team leaders, volunteer workers, and vendors. Sometimes, but infrequently, an exception is made for special invited guest.

Registration

[Jaime G.]

Re: Need A Ruling From Leaders of NCRS please.

Pretty clear to me.
Thanks Gilbert